1.	Announce and communicate the meeting well in advance of the date set.
2.	Draw up an Agenda which includes the following: Call to Order Prayer Minutes of previous meeting Discussion of minutes Approval of minutes Reports from ministry groups (budget, elders, education, missions, etc) Discussion of reports New Business Discussion and approval/denial of new business Call for dismissal
3.	Appoint a different chair person appointed for each meeting.
4.	Appoint a secretary for each meeting.  The secretary may be a permanent selection. The secretary will take minutes of discussions and decisions taken during the meeting.
5.	The chair person will call the meeting to order. The chair person must be able to conduct the meeting according to the agenda.
7.	At the appropriate time the secretary will read the minutes of the previous meeting. The chair person will call for discussion on the minutes. The chair person will call for approval of the minutes.
8.	The chair person will call for reports from each of the ministry groups. It is normally best to begin with a budget report. Discussion will follow each report as necessary.
9.	The chair person will call for new business. Each item of business will be discussed, and where necessary action taken by the meeting members. it is advisable in large meetings to call for items of new business before the meeting and have them listed in the agenda.
10.	Robert's Rules of decision: When a decision is necessary on an item of business the chair person will ask for a motion to take up the business by process. Discussion will be initially engaged relating tot he proposed motion. Someone will make a motion to take up the proposal. A motion will need to be seconded by someone other than the one making the motion. The chair person will ask for discussion. If necessary, the person may make an adjustment to the motion, or someone may request the person making the motion to make an adjustment to the motion. The chair must call for discussion of the adjusted motion. No new motion by anyone else may be made until the motion on the table is either approved or denied. The chair person will "call for the question" (a vote on the motion). Click here to go to a web page on the Internet that discusses this procedure.
11.	If there is no more new business the chair person calls for a motion to adjourn. It is advisable in small meetings to ask everyone present whether there are items that need to be discussed. If the items are major, then the chair will ask for the motion to be tabled until the next meeting.